Shipper and Administrative Assistant

Pickering Office
2-975 Dillingham Road
Pickering, ON

$35,500 to $37,100 per annum

Position Status:
Must be available to work five days per week for 7.5 hours (not including 30 min. break) between 8am and 4pm

Closing Date:
Open until position is filled

To Apply:
Please send a resume and cover letter (as one document), including your availability to Please include job title in the subject line of your email.

Position Summary

This position supports the day-to-day operations of hands-on STEM (science, technology, engineering and math) enrichment programming, including shipping cartons of science materials to elementary schools and community organizations across Canada, supporting the operations of the materials packing centre, and providing assistance to our Director of Programs and our Manager of Virtual Workshops Programs with projects of an administrative, materials packing, inventory management, or customer service focus.

The role is an important one and helps propel access to our investigative virtual workshop model, with topic-curated mini STEM bags shipped ahead to over 200,000 children and youth across rural, urban and northern communities in Canada annually.

Key Responsibilities:

  • Prepare customer orders quickly and accurately for shipping, and adding accompanying labels for their class or community setting destination
  • Arrange for courier pick-up, and record tracking information
  • Liaise with other staff members to coordinate shipping priorities
  • Track and record progress of the orders to ensure they reach their destination. Liaise with customers where needed, providing top-notch customer service
  • Support and coordinate with the team that are filling the cartons with individually packaged mini science bags
  • Provide a wide variety of administrative, inventory management, materials packing, and customer service support for our Director of Programs, our Virtual Workshops Program Manager and our Purchasing Coordinator
  • Help to maintain a safe, clean and organized working environment
  • Support special projects as needed
  • Take pride in producing top quality workmanship to service our customers needs

Key Attributes:

  • Customer focused
  • Ability to work both independently, and cooperatively as part of a team
  • Reliable, focused, and results-oriented
  • Enjoy working in a fast-paced, team environment
  • Attention to detail
  • Flexibility/adaptability – adapt to changing priorities and conditions, responding quickly and effectively. Proven ability to manage competing priorities under pressure
  • Proactivity/Enthusiasm/Persistence – demonstrate passion and excitement in your work. Have a can-do attitude and an ability to identify better ways to do things
  • Technical skills – excellent computer skills, including demonstrated ease and familiarity with Microsoft Office and database programs
  • Must be in good physical condition with an ability to lift and carry 22 kg – this position entails a lot of standing, bending and carrying on some days
  • Effective written and oral communication skills – speak, listen and write in a clear, respectful, thorough and timely manner
  • Positive attitude, and strong work ethic
  • Demonstrated interest or experience working with not-for-profit organizations would be considered an asset

COVID-19 Protocols

The health and safety of our employees is our top priority. Proof of vaccination is required, along with masking.   

About us

Scientists in School is an extraordinary charity, filled with individuals who possess an unwavering passion for getting kids excited about STEM and environmental awareness in investigative workshops throughout their elementary school years. Founded in 1989, Scientists in School recognizes that early positive exposure to science is critical to instilling a life-long interest and setting young learners on the path to scientific literacy and a bright future. We’re focused on developing the bright minds and innovators needed for Canada’s economic and social prosperity, and we do this through rich and engaging high quality workshops, led by passionate and skilled STEM role models.

In a typical pre-pandemic year, our visiting scientists and STEM experts engaged over 700,000 young scientists in 25,000 experiential on-site workshops in schools and community settings – most in Ontario and Alberta. With the pandemic challenge, we launched an enhanced virtual model staying true to the investigative nature of our workshops by shipping individually packaged topic curated materials bags ahead. In just 18 months our investigative virtual workshops model has served over 450,000 children and youth in 18,000 classrooms and community groups, helping to support children’s mental health and provide rich, impactful hands-on learning. Now, with both the in-person and virtual workshop models to support investigative learning, we can engage children anywhere in Canada. This is an exciting time for scaling up impact for our mission to ignite scientific curiosity in young people across the country. Visit our website to learn more.

To Apply:

Send a cover letter (with availability included) and resume as one document to Include the job title in the subject line of your email.

We thank all candidates for their interest, but with the limitations of time, only those selected for an interview will be contacted. Scientists in School supports diversity in the workplace and encourages applications from all qualified individuals. In accordance with the Accessibility for Ontarians Act (AODA), accommodation will be provided throughout the recruitment process to applicants with disabilities. Individuals with a disability requiring accommodation during the application and/or the interview process should advise us so arrangements can be made.